Hi Everyone, We are having to make some changes in 2020.
*We are now going to be marketing all food events as ‘The Travelling Eats’ this means that we are a business solely on the road and puts us in the same category as a travelling circus with no home. This prevent localism debates and will educate the general public that chefs and cooks on wheels are able to travel anywhere. This is a marketing opportunity for you with catering opportunities and for us with new venues who will understand the ‘pop up circus’ idea.
*The Shopify will now be solely ‘first in first serve’ if you are the first to book site and you sell example :hot dogs we will then put your name in the shopify description so other hot dog vendors know that you have already booked. So please, check the description prior to booking. Some events we will have multiple types of vendors and we are open to this at the larger scale events, we understand your styles, flavours and set ups do differ from each other so we will do our best to accomodate according to what we think is a good number for each event. This prevents vendors thinking we have favourites when in reality- our regulars are just very quick to book!
*We will have a waiting list once an event sells out. You will be required to email us with your interest with the event you want to attend in the heading. If a vendor cancels, you will then be invited to attend.
*In 2018/2019 we have dealt with a lot of negative situations from vendors, everything from abuse to defamation purely due to our events booking out and not being able to fit them in – unless someone cancels. This sort of behaviour will not be tolerated and we will not have you involved with our events. Abusing us and then expecting to get into our events – is not going to happen. Contacting venues and Council that we are involved with will not allow you to ‘squeeze’ into an event. Once its booked out – there is nothing more we can do.
Staff – please ensure that if you intend to send staff to one of our events that they have read and fully understood set up info and how we work. We have vendors who have different staff each event and sometimes they arrive very late, are not safe with vehicles and set ups – entry and exit to events.
Please ensure if they are handling food that they have done a food handling certificate to understand the importance of hygiene etc. Or that you have trained them.
Another very important one. PLEASE do not smoke near your stall, or at our events. (Especially staff) We recently had a situation with Council officers seeing this take place and we had to quickly resolve the situation to prevent an enormous fine.
Thank you everyone.
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So you have been accepted into our awesome events and you’re wondering what to do next! Just so you know, we aren’t like normal market coordinators.. we go above and beyond for our stall holders and once you meet us and speak to our loyal traders you will understand. If you’re not happy about something – tell us on the day and we can try and help! That’s what our duty is – to put you in front of a crowd that appreciates good food, handmade items and awesome vintage. When you arrive at an event, we (Kat & Matt) personally greet each vendor- We are always in a rush in early stages to get everyone in place and then make sure you’re happy- please please please take note of your surroundings and your other stallholder friends. We will direct you in a way to park your vehicle and unload to make it easier for you and the people around you. We need you to unload your vehicle in your given spot and quickly and SAFELY move your vehicle- HAZARD lights ALWAYS on. You must have weights for your tent (marquee) NO tent pegs (unless told to do so via email prior) We do not have power for vendors at any events.
What we expect of you- We have a few golden rules that you will need to follow- we help you and you help us, which in turn helps you! Make sense? You need to be off your mobile phone and show eye contact and a smile to each customer you greet, even if you aren’t busy! So do all your social media posts early in the event. We are known around the region for being the friendly market – that means YOU guys have been amazing and friendly! Lets keep this going.We generally have a professional photographer at our events taking some crowd photos in each stall that you are welcome to use. We want clean, tidy, highly professional and beautiful stalls. Your business cards on display, table cloths to the ground to hide mess underneath, your business name signage in focus, funky bright mats and curtains look great on marquees! Get creative and you will stand out from the rest. We are all about colour, creativity, individuality and fun!
No grumpy stall holders allowed- we aren’t grumpy- we love our job. why do we deserve it? Either do your customers. Be happy, life is great.
We try to give everyone a go with our events – if we are booked out you can be put on a waiting list. No online slander toward us will be tolerated to our vendors or the venues we work and instant dismissal from all future events will happen. Our vendors are all supportive and a big happy family – we intend to keep it this way!
Coolangatta Market – we don’t accept MLM products such as Jamberry & Lipsense. We do however accept handmade products where you have used MLM products or ingredients in your creations. EG: Doterra Playdough is at each of our events for kids to get creative. Young Living organic icecream, lip glosses & skin care.
What happens if it rains? If the rain is scheduled to be torrential and we- ‘The Design Collective’ management decides to postpone an event – we will announce this on our social media page, our ‘Design Collective’ Facebook group and to you individually via email (to the email you paid for your stall to) We will transfer your stall fees to another event. If it rains during an event- we go ahead regardless. No refunds. We have proven people shop in the wet weather!
We do NOT accept early pack downs without prior approval. You must find management and seek permission. We need to walk your vehicle into the event. NO moving vehicles are to enter the event under ANY circumstances. If you move your vehicle without approval- you will never return to our markets again. That’s a huge NO! This is a HIGH SAFETY RISK in public events and if an accident were to occur with your negligence of ignoring our terms and conditions we would hold you liable.
Need to cancel your spot last minute? We do not give refunds. We transfer to future markets- (only one transfer allowed) but only if you give us 48 hours notice. No shows aren’t cool either- because other vendors could have taken your spot!
Promotion- We have promotional material that you are required to use on all your social media channels. Hype your audience up and encourage them to come to each event. All of our official events have ‘Facebook’ events that you can invite your friends and customers too. We expect you to post at least 3 times relating back to our markets and the date you are attending with a tag of @gcdesigncollectivemarkets on Instagram and our Facebook page ‘The Design Collective Markets’ if you would like some flyers posted to you, just ask!
Set up info- We send set up info to the email that you paid for your with- if you have not received it just shoot us one and we can send to you again! We generally send set up info 1 week prior to the event and this will include promotional material to share.
When you pay via our BigCartel site- this is your ticket to the show! We will send you set up info- don’t fret!
Power- We do not have power at any of our events.If you’re doing a twilight market, invest in some battery lights (Aldi, Anaconda, Bunnings) have great ones! If you’re a Street Food Vendors, you need quiet generators, sufficient fuel- we do not provide either. You will also need to cover leads to avoid trip hazards. Please have your food licence on display because Council will check.
How do I find out about upcoming events? – We post on Instagram, Facebook, we have a mailing list and we may also personally invite you! You can always purchase a site and keep up to date with our pop up events via the seperate website you will be given (not this site)- when you’re approved. If you have been approved for our events, feel free to book! Once the event is booked out, it will be taken off the website.
We ask ALL food vendors to please double check with us prior to purchasing a site on Shopify. If you’re concerned about double ups of certain foods eg: Icecream etc please let us know. We DO have 4/5 of each type of cuisine and we try our best to give everyone a go. We understand everyone’s flavours are different.
All of the events book out fast.
The site is updated regularly with new events.
We also have a group on Facebook you can join called “The Design Collective” you can request to join and chat to other vendors.
Got a burning question? ]Email us thedesigncollectiveevents@gmail.com
By booking a site at ANY of our events, this is you agreeing to the above terms and conditions.
Hi Everyone, We are having to make some changes in 2020.
*We are now going to be marketing all food events as ‘The Travelling Eats’ this means that we are a business solely on the road and puts us in the same category as a travelling circus with no home. This prevent localism debates and will educate the general public that chefs and cooks on wheels are able to travel anywhere. This is a marketing opportunity for you with catering opportunities and for us with new venues who will understand the ‘pop up circus’ idea.
*The Shopify will now be solely ‘first in first serve’ if you are the first to book site and you sell example :hot dogs we will then put your name in the shopify description so other hot dog vendors know that you have already booked. So please, check the description prior to booking. Some events we will have multiple types of vendors and we are open to this at the larger scale events, we understand your styles, flavours and set ups do differ from each other so we will do our best to accomodate according to what we think is a good number for each event. This prevents vendors thinking we have favourites when in reality- our regulars are just very quick to book!
*We will have a waiting list once an event sells out. You will be required to email us with your interest with the event you want to attend in the heading. If a vendor cancels, you will then be invited to attend.
*In 2018/2019 we have dealt with a lot of negative situations from vendors, everything from abuse to defamation purely due to our events booking out and not being able to fit them in – unless someone cancels. This sort of behaviour will not be tolerated and we will not have you involved with our events. Abusing us and then expecting to get into our events – is not going to happen. Contacting venues and Council that we are involved with will not allow you to ‘squeeze’ into an event. Once its booked out – there is nothing more we can do.
Staff – please ensure that if you intend to send staff to one of our events that they have read and fully understood set up info and how we work. We have vendors who have different staff each event and sometimes they arrive very late, are not safe with vehicles and set ups – entry and exit to events.
Please ensure if they are handling food that they have done a food handling certificate to understand the importance of hygiene etc. Or that you have trained them.
Another very important one. PLEASE do not smoke near your stall, or at our events. (Especially staff) We recently had a situation with Council officers seeing this take place and we had to quickly resolve the situation to prevent an enormous fine.
Thank you everyone.
The Design collective Markets & Events 